For many poultry producers, an upcoming audit still means the same scramble of rifling through filing cabinets and a few anxious days piecing together proof of something the farm does well every day. During an audit, so often the farm is not the problem, rather the records are. Audits ask producers to prove that procedures are followed, that staff are trained, that the environment is free from disease and that birds are well cared for. The mechanism for proof goes beyond the visible state today; it’s in the paper trail. And if it’s scattered across files, in-trays, drawers and laptops, even a well-run farm can struggle to show it.
Flock health information is not separate from the audit process. It is a large part of what is being audited. Veterinary health plans, prescriptions, sampling and testing records, flock passports and movement certificates show how a flock has been managed and that legal obligations have been adhered to.
When these records sit in different places, they are harder to find, harder to keep current and harder to share. Keeping them together in one platform means the story of a flock’s health can be told clearly and completely, to an auditor, a vet or a customer, without delay. Historic records are kept, serving as both a reference and a reminder for future, even when policies and procedures change. Version history tracking records every change, so you can show exactly which document was current at any point. It proves what was in place, and when.
With the threat of notifiable avian disease seemingly a constant these days, it’s likely that at some stage an audit will coincide with proportionate restrictions to visitors to a farm. Being able to efficiently access, identify and share documents becomes even more valuable at this point. An auditor has an important job to do, even during the height of the HPAI season. Using technology to keep control of your compliance not only saves time, but reduces risk.
Audits will always ask whether you can prove what you say you do. A dedicated platform lets producers answer with confidence, backed by records that are organised, current and ready to share.
Be audit-ready, every day. EggbaseAssure. Everything in its place, in one place.
